What to do with business documents if the occupiers have captured the city

Russian invaders continue to seize some Ukrainian cities. During the occupation, there are risks for institutions, enterprises and organizations, since people, buildings, and information fall into the hands of the enemy.

What documents should be hidden or destroyed first? Yulia Oleshkevich, a lawyer, told about this.

What are the main steps of the heads of enterprises if the settlement fell into occupation

The most important first step is to take care of protection of personal data of employees and save the most important documents by enterprise. If possible, essential documentation should be taken to a safe location. If this is not possible, then it should be hidden in a safe or shelter in the premises of the enterprise.

“It should be noted that if there is a potential threat to the life or health of people associated with the export of such documents, the documents should be left in the premises. If possible, the premises should be transferred under protection”said the lawyer.

If an enterprise conducts activities that may be related to state secrets, then all documents containing state secrets and having limited access should be destroyed. After that, a special act should be issued.

In the same time materials for the main activity do not need to be destroyed.

“It is necessary to ensure the safety and / or export of personal files and work books. If possible, distribute work books to employees “under signature.” Service certificates and passes (if any), as well as their blank forms, if possible, must be taken out or destroyed “, Oleshkevich explained.

What to do with electronic information

worth it in advance copy the contents of the servers and the necessary information from the personal computers of employees to portable media and be sure to take them out as soon as possible. Before leaving the premises, it is necessary to make sure that no one can gain access from the technical means to the registries.

Documents on the main activity, with personnel, accounting information, must also be digitized in advance and prepare the servers for removal as soon as possible.

If this is not possible, then change passwords for all electronic resources (workstation), including the password for access to e-mail.

With regard to a qualified electronic signature or seal, the recommendations are as follows.

“To prevent unauthorized use of a qualified electronic signature or seal, you should change the access password, and in case of urgent need, cancel the certificate. But remember that a canceled certificate cannot be restored! Means of a qualified electronic signature (key information carriers are protected) and file media of an electronic signature (flash drives) with employees’ electronic signatures and/or seals must be removed or ensured their safety, and if not possible, destroyed,” the message says.

How entrepreneurs can get compensation for losses during the war

“Today” previously explained what Ukrainian entrepreneurs can do now in order to receive compensation for damage due to hostilities in the future.

So oh The main indicators by which the losses of enterprises will be assessed are as follows:

• the value of the lost, destroyed or damaged property of state enterprises and enterprises of non-state form of ownership;
• lost profits of state and non-state enterprises;
• loss of state and non-state enterprises from unpaid goods, works and services provided and consumed in the temporarily occupied territories.

The list of such indicators can still be supplemented.

In addition, damage can be considered according to other indicators depending on the field of activity of entrepreneurs. For example, in the order there are items “losses of the land fund”, “losses of transport infrastructure, telecommunications network and communications”, etc.

About. how to record damage and collect evidence, read our material.

We also wrote what awaits men after the war, and what kind of apartments the state will give to migrants.